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  • Writer's pictureAnnabel Law

Wedding Planning Checklist: Your Essential Guide to a Stress-Free Celebration

Updated: Apr 28

Wedding planning can be a stressful and overwhelming experience, especially if you are organizing your big day in a bustling city like Singapore. In order to simplify the process and ensure every detail is covered, it's essential to have a comprehensive wedding planning checklist that guides you along the way.

A well-organized checklist can be an invaluable tool for managing tasks, deadlines, and budget concerns, helping couples stay on track and enjoy the planning process. From selecting the perfect venue to catering and beauty services, a carefully curated list of to-dos will prevent any last-minute surprises and ensure brides and grooms can focus on celebrating their love when the big day finally arrives.

As you embark on your journey towards marital bliss, it's important to remember that with the right resources and organization, wedding planning in Singapore can be a fun and memorable experience. By following a trustworthy checklist and enlisting the support of local vendors and professionals, you can be confident that your dream wedding will come to life exactly as you've always imagined.

Budget and Timeline

When planning a wedding, one of the most important aspects to consider is the budget and timeline. This will help ensure that you have a realistic idea of what you can achieve and when you need to start ticking off items on your wedding planning checklist. In this section, we'll discuss setting a budget and creating a timeline for your wedding in Singapore.

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Setting a Budget

First, determine how much you're willing and able to spend on your wedding. Consider factors such as savings, contributions from family members, and any financial goals you may have for the future. Keep in mind that a typical wedding in Singapore can cost anywhere from SGD 30,000 to SGD 100,000, depending on the size, venue, and other factors.

Once you have a rough idea of your overall budget, allocate specific amounts for each category, such as catering, attire, decor, and photography. Here's a simple breakdown to get you started:

  • Venue: 20-30%

  • Catering: 30-40%

  • Photography and Videography: 10-15%

  • Attire: 5-10%

  • Entertainment: 5-10%

  • Invitations and stationery: 2-5%

  • Wedding planner (if applicable): 5-10%

  • Miscellaneous (favors, decor, etc.): 5-10%

Feel free to adjust these recommendations to fit your priorities and preferences. You should definitely budget for and figure out the difference between engagement and wedding ring.

Creating a Timeline

The timeline for your wedding planning is largely dependent on your engagement length and personal preferences. It also helps you to deal with the wedding stress. However, a general guideline for a 12-month engagement in Singapore might look like this:

TimeframeTasks11-12 months before

  • Set wedding date and budget

  • Research and book venue

  • Start wedding guest list

8-10 months before

  • Hire wedding planner (if applicable)

  • Choose and book vendors (caterer, photographer, etc.)

  • Start dress shopping

5-8 months before

  • Send out save-the-dates

  • Select and order wedding stationery

  • Plan honeymoon

  • Find a solemniser

3-5 months before

  • Finalize guest list

  • Arrange accommodations for out-of-town guests

  • Book transportation

2 months before

  • Send out invitations

  • Attend fittings and finalize attire

  • Confirm details with vendors

1 month before

Adjust the timeline as needed to suit your specific needs and preferences. Read our guide on Chinese wedding traditions and Guo Da Lin here. Remember that staying organized and following a plan will help ensure a smooth and successful wedding day. You can also explore different wedding themes.

Planning a Malay wedding? Read our guide on everything you need to know about a Malay wedding.

Choosing a Venue

When it comes to planning a wedding in Singapore, the first step to consider is choosing the perfect venue. To help you navigate this process, this section will provide an overview of selecting a ceremony venue and finding a reception venue.

Selecting a Ceremony Venue

As you begin your search for a ceremony venue in Singapore, keep in mind the style, location, and capacity you desire. Some potential venue types include religious institutions, parks, hotels, and beachfront locations. In addition to the aesthetics, also consider any specific requirements for the ceremony, such as accessibility and parking.

Plan a visit to each potential ceremony venue, as seeing the locations in person is essential for making an informed decision. Compare the options side by side, taking into account factors like acoustics, seating arrangements, and available amenities. To ensure clarity when communicating with venue representatives, prepare a list of essential questions to ask, such as reserving the date, cancellation policies, and any decorations or rental equipment included in the booking.

Finding a Reception Venue

After selecting a ceremony venue, the next step is to find a reception venue that aligns with your wedding vision. Consider factors like location, guest capacity, and style preferences when narrowing down your options. Singapore offers various settings, including hotel ballrooms, rooftop spaces, and unique event spaces such as museums or galleries.

Creating a checklist of requirements and preferences will help you make an informed decision when comparing reception venues. Use this list as a guide during in-person visits to the venues, noting any additional inquiries or concerns that arise. Remember to inquire about specific details, such as catering and alcohol policies, available lighting and sound equipment, and any restrictions on decorations or entertainment. Read our blog on bridal cars if you're interested.

In conclusion, taking the time to research and visit potential ceremony and reception venues in Singapore is crucial when planning a wedding. By thoroughly examining your options and considering the venue's impact on your wedding's overall theme and ambiance, you can make a confident decision that best suits your special day.

Guest List and Invitations

When planning a wedding in Singapore, creating a guest list and sending out wedding invitations is an essential task for a successful event. The invitation is the first impression your guests will have of your big day, and the guest list will help determine the size and scale of your wedding. This section covers the steps for creating a guest list and sending out invitations. Help your guest knowing what to wear (with a focus on bridesmaid dresses) and help them to write their wedding wish card (and blessings) and what gift to bring. We also have a dedicated guide for groomsmen and wedding ang bao.

Creating a Guest List

Begin by discussing with your partner the number of guests you would like to invite and the type of wedding you envision. Consider your budget and venue capacity when making this decision. To create a guest list:

  1. Make a list of family members, friends, and colleagues you both want to invite.

  2. Ask your parents for their input and any additional guests they would like to include.

  3. Divide your list into priority tiers, with the most important guests on the A-list, and less important guests on the B-list and C-list. This strategy will help manage your guest list as you receive RSVPs. [source]

  4. Keep track of your guest list through an organized system, such as a guest list tool or a spreadsheet.

  5. Continually update your guest list as you receive RSVPs, and make adjustments as necessary.

Sending Out Invitations

Wedding invitations play a crucial role in setting the tone for your special day. Follow these guidelines for sending out invitations:

  1. Select wedding stationery that reflects your personal style and the theme of your wedding.

  2. Include important details such as date, time, and venue on the invitation.

  3. Send invitations at least three months before your wedding date, allowing guests ample time to make arrangements.

  4. Consider sending digital invitations if you are looking for a more eco-friendly and cost-effective option. Many wedding guest list tools make it easy to send digital invitations and track RSVPs.

  5. Develop a system for organizing RSVPs, such as using a guest list tool or a spreadsheet.

  6. For B-list and C-list invitees, send invitations based on the number of declines received from A-list guests, ensuring that you maintain your desired guest count.